Tag: coaching

How To Take The Headache Out Of productivity in 5 Easy Steps

Today, I want to talk about a five-step core productivity process.
The thing that trips most people is that it takes time, energy and know-how to develop and use a good productivity system from scratch. It took me years of trial and error to develop the system that I’m using now and work out all the keys. A great way to shortcut the process is to look for a proven productivity system and adapt it to your unique situation. In the rest of this section, I’m going to take you through a simple five-step process that can serve as the core or foundation of your personal productivity system. If you want more help creating your own productivity system, don’t hesitate to contact me for a one-on-one introductory session to get a system in place.
5 step core productivity process
1. Capture. The goal of this step is to capture and collect all your projects and tasks to get them out of your head and into your system.
2. Organise. The goal of this step is to organise your projects and tasks in a way that makes sense so you can wrap your head around them and use them more effectively in later steps.
3. Prioritise. The goal of this step is to help you review, identify and rank your most important projects and tasks so you know the most valuable way to spend your time.
4. Plan – the goal of this step is to help you plan your weeks and your days so you can maximise your productivity and focus on what is most important to you.
5. Action – the goal of this step is to help you figure out what to do next so you can work in a focused, relaxed and productive state on your most important projects and tasks.

By following these 5 easy steps, you can start to take control of your projects, your business and your life. You can start to let go of that feeling of overwhelm, that feeling of, “Oh my goodness, I’m not getting anywhere,” the feeling of frustration, feeling of guilt that you have spent all this time working in your business and you have nothing to show for it.
Let me share an example of how one of my clients was able to put massive change into his business using this system. He was a young real estate agent. He was full of life and very enthusiastic and loved what he did, and showed me his to-do list, and showed me tick, tick, tick, tick. All these things were ticked off and he was so excited about this.

I said, “Well, what’s your income like?” He said, “Well, that’s the problem. I’m not getting listings and I’m not selling houses.” I said, “Well, hang on. Let’s look at this to-do list.” He would have 20 things on his to-do list. He would cross 18, 19 of them off every day and the one that was left sitting there day in, day out was to follow up prospects, to find new leads, find people who want to sell their houses. Day in and day out, finding houses to sell was on his list, but not getting done. He was so excited about doing everything else, he was missing the number one action that he needed to do.
Once we got him to rearrange his projects and we put finding new listings as his number one priority, his whole attitude towards his business changed. He started to find listings. He started to sell houses and he started to make an income in his real estate business. That just gives you a little bit of an idea of what I’m talking about with how important it is to manage our projects wisely.
Give this system a go. Let me know what is working and not working for you.